Find a great collection of Microsoft at Costco. Enjoy low warehouse prices on name-brand Microsoft products/5(K). Get started with the new Project, starting at $ per month. Learn more Stay organized, focused, and in charge. Tackle anything from small projects to large initiatives. You may or may not be a project manager, but now you can be the boss of . If you use the same Microsoft account to buy or redeem multiple Office subscriptions, you extend the amount of time for your subscription, up to a maximum of 5 years. Note that doing so does not increase the number of devices that you can install Office on or increase the amount of online storage that is available with the subscription.
TeamGantt is a good place to start for comparison. It's a web-based tool that includes collaboration and is much easier to learn to use than Project. LiquidPlanner's most popular plan, Professional, is better for medium to large businesses. Like Microsoft Project, LiquidPlanner takes time to master in part because it offers so many tools for both project management and resources management.
Getting Started I can't stress enough the fact that Microsoft Project is meant to be used by experienced, or more precisely trained, project managers. It's not designed for learning on the fly. It doesn't come with clear tutorials for getting started. It assumes familiarity with both big concepts and fine details of project management. If you're thinking you might use this software but you or the lead person who will be using the app don't know what a burndown report is, I would seriously advise you to consider a different tool.
The app itself looks a lot like Excel. It has the same familiar tabbed ribbon interface seen in other Microsoft Office apps. The spreadsheet portion of the app holds all the data related to tasks or resources. To the right of the cells is a Gantt chart reflecting the schedule as you build it. Microsoft Project supports all the typical things you'd want to do in a project management app. For every task, you can enter a lot of detail, such as a description, notes, start date, task duration, and so forth.
Recurring events are supported, as are dependencies, custom fields, and baselines for tracking actual progress versus planned progress. The bars in the Gantt chart are interactive, so as you adjust them, the information in the cells updates as well. When a task is in progress, you can indicate the percent that it's done by sliding a smaller line inside its associated spanner bar toward the right.
In addition to having a Gantt chart view, Microsoft Project offers calendar and diagram views as well. The calendar view is self-explanatory, while the diagram view is similar to the Gantt view, only it contains additional details about the task. If you follow a timeline better when there's some sense of a narrative behind it, the diagram view could be useful.
As mentioned, the first time you use the app, there isn't much coaching on how to get started. Some apps provide interactive on-screen tutorials. Others start you out in a sample project. Still others point you early to a channel of help videos for getting started.
Microsoft Project has none of that. In fact, the little that Project does provide may merely add to your confusion, such as this little nugget of information that I saw on day one: Project Online is an entirely separate service that offers full portfolio and project management tools on the web.
It includes Project Web App, and can, depending on your subscription, also include Project Online Desktop Client, which is a subscription version of Project Professional.
Features and Details Microsoft Project is powerful when it comes to the more detailed aspects of project management, such as resource management, reports, and timesheets. Powerful doesn't mean easy or simple, of course.
In Microsoft Project, with the tiers of service that include resource management, you can manage work which includes both generic people and specific people, as well as other "work" related resources , materials, and costs. You can do a lot with these elements if you have the time and the inclination. For example, you can add detail to materials resources, such as a unit of measure, and if you want to get really detailed, you can enter costs for materials.
What if the costs of a material changes over time? In Microsoft Project, an additional detail panel allows you to track and account for changes in cost over time. With work resources, I mentioned you can track specific people or generalized people.
Depending on the work you're tracking, you may need to assign general human resources, such as a "front-end programmer" or "QA tester," rather than a specific person. It all depends on what you're managing and how. Reports are highly customizable, although, like the rest of the app, it takes time to learn how to use them. Some of the more rudimentary features are neat and surprisingly simple to use, however.
You can generate a report by navigating to the report section and selecting what data you want to appear in different modules on the page. Using a field selection box on the right, you can make the topmost element the project, and below it you might add a table showing how much of each phase of the project is already complete, and so forth.
All the elements you add to the report are stylized, and they don't automatically adjust to accommodate one another. For example, if text from one element runs long, it can crash into another. Other minor visual elements often need finessing, too. You can end up wasting a lot of time resizing boxes and nudging elements left and right to make it look decent, which probably isn't what you're getting paid to do.
That's a designer's job, really. That said, styling the reports in this way has a purpose. Once you finish with all the adjustments, the final product looks ready to export to a presentation directly in PowerPoint, no doubt , so you can go from generating reports to sharing them without many additional steps.
Within the timesheets section, for those versions of the app that include it, you can have team members fill out weekly time sheets for whatever duration you need, such as weekly or monthly.
Team members can report not only time spent on tasks related to projects, but they can also indicate what time of work it was, such as research and development or fulfillment. Another option lets people add time to their time sheets for tasks aren't specifically related to a project. For example, if Julia drives to meet with a client, the team might want to record that time and bill for it, even though the travel doesn't appear as a task on a project. Room for Improvement I've already alluded to the fact that Microsoft Project could offer more assistance in helping people get started with it and learn to use it.
Additionally, Project is weak when it comes to in-app communication. The problem is that Microsoft is a kingdom, and within its realm it already has plenty of tools for communicating. You can fire off an email with Outlook, or schedule a meeting in Calendar, or pop into Microsoft Teams for chat , or Yammer for conversations, or Skype for video calls, and so forth.
But sometimes, when you're working on a project, you just want to message someone or ping them in a chat and ask a question without breaking the context of your work by navigating to another app. Seeing as these tools already exist, why duplicate them in Project? Some might refer to Microsoft as having an "ecosystem" rather than kingdom. Versions for Windows were released in v1.
Features[ edit ] Microsoft Project showing a simple Gantt chart Project creates budgets based on assignment work and resource rates. As resources are assigned to tasks and assignment work estimated, the program calculates the cost, equal to the work times the rate, which rolls up to the task level and then to any summary tasks and finally to the project level.
Resource definitions people, equipment and materials can be shared between projects using a shared resource pool. Each resource can have its own calendar, which defines what days and shifts a resource is available. Resource rates are used to calculate resource assignment costs which are rolled up and summarized at the resource level. Each resource can be assigned to multiple tasks in multiple plans and each task can be assigned multiple resources, and the application schedules task work based on the resource availability as defined in the resource calendars.
All resources can be defined in label without limit. Therefore, it cannot determine how many finished products can be produced with a given amount of raw materials. This makes Microsoft Project unsuitable for solving problems of available materials constrained production.
Additional software is necessary to manage a complex facility that produces physical goods. The application creates critical path schedules, and critical chain and event chain methodology third-party add-ons also are available. Schedules can be resource leveled , and chains are visualized in a Gantt chart.
Additionally, Microsoft Project can recognize different classes of users. These different classes of users can have differing access levels to projects, views, and other data. Custom objects such as calendars, views, tables, filters, and fields are stored in an enterprise global which is shared by all users. Editions[ edit ] Project is available in two editions, Standard and Professional; both editions are available either as 32 or 64bit options.
The Professional edition includes all the features of the Standard version, plus more features like team collaboration tools and ability to connect to Microsoft Project Server.
Project Server stores Project data in a central SQL -based database, allowing multiple, independent projects to access a shared resource pool. Web Access allows authorized users to access a Project Server database across the Internet , and includes timesheets, graphical analysis of resource workloads, and administrative tools. User controlled scheduling User-controlled scheduling offers flexible choices for developing and managing projects.
The view can be copied and pasted into PowerPoint, Word, or any other application. SharePoint list synchronization SharePoint Foundation and Project Professional project task status updates may be synchronized for team members. Inactive tasks helps experiment with project plans and perform what-if analysis The Team Planner view The new Team Planner shows resources and work over time, and helps spot problems and resolve issues.
Project [ edit ] What's new in Project includes new Reports section, better integration with other Microsoft products, and appearance of user interface items: Project includes graphical reports so that you can create graphical reports and add clipart without having to export data to another program.
For example, the Burndown reports show planned work, completed work, and remaining work as lines on a graph. Project adds pre-installed ability to compare projects, do dashboards, and to export to Visual Reports. Trace task paths This feature allows you to highlight the link chain or 'task path' for any task.
When you click on a specific task, all of its predecessor tasks show up in one color and all of its successor tasks show up in another color. Sharing Project improves the sharing and communication features of its predecessors in multiple ways without leaving Project.
With Lync installed, hovering over a name allows you to start an IM session, a video chat, an email, or a phone call. You can copy and paste content to any of the Microsoft Office suite.
You can sync content to Sharepoint or a SkyDrive to share without going through Project and Project Online provides an online project management web app that has all of the functionality of Project and can be accessed from any web enabled device. Project [ edit ] Project adds a new Reports section, backwards-compatibility with Project Server , better integration with other Microsoft products, and improved appearance of user interface items: Timeline Allows user to customize views to have multiple timeline bars and custom date ranges in a single view.
Each consumer receives one license when purchasing Microsoft Office Suite , but this does not mean the user is automatically limited to one computer. While the license does not afford unlimited installations, installing the program on a desktop and a laptop may be possible. Find a great collection of Microsoft at Costco. Enjoy low warehouse prices on name-brand Microsoft products/5(K). • Pre-built templates help you get your project started on the right track • Familiar automated scheduling tools help you reduce inefficiencies and training time • Run what-if scenarios to make the most of your task assignments • Auto-populate start and end dates based on dependencies • Visually represent complex schedules with built-in multiple timelines Licensed for 1 PC.
Less The Baseline Cost fields show the total planned cost for a task, a resource for all assigned tasks, or for work to be performed by a resource on a task. Baseline cost is also referred to as budget at completion BAC , an earned value field. The timephased versions of these fields show values distributed over time. There are several categories of Baseline Cost fields.
This is the same as the contents of the Cost field when the baseline is saved. Add the Baseline Cost field to a task sheet when you want to review total planned costs for tasks. You can review the baseline cost for the task to help set your budget for the task and the project.
You can compare the values in the Baseline Cost and Cost fields to determine whether the task is still on track within your budget. The Cost Variance field compares these two fields. You set a baseline in the Set Baseline dialog box. If you edit the contents of the Baseline Cost field, it does not affect any baseline task cost calculations, nor any timephased baseline costs for the task.
If you save another baseline after editing baseline costs, your edits are overwritten by the new baseline values. The baseline cost does not change after it has been saved, even if work values change. Add the Baseline Cost field to a resource sheet when you want to review total baseline costs for resources.
Review these baseline costs to help set your resource budget. Compare the values in the Baseline Cost and Cost fields to determine if the task is still on track within your budget.
Better yet, use the Cost Variance field to compare the two fields. If you edit the contents of the Baseline Cost field, it does not affect any baseline resource cost calculations, nor any timephased baseline costs for the resource. Add the Baseline Cost field to the sheet portion of the Task Usage or Resource Usage view when you want to review total planned costs for assignments.
You can review the baseline cost for the assignment to help you set your budget for the task and the project. You can compare the values in the Baseline Cost and Cost fields to determine if the task is still on track within your budget.
If you edit the contents of the Baseline Cost field, it does not affect task or resource baseline cost calculations, nor any timephased baseline costs for the assignment. These are the task costs that include scheduled work, scheduled overtime, and per-use costs for the assigned resources, along with any fixed costs for the task, distributed across the duration of the task.
Add the Baseline Cost field to the timesheet portion of the Task Usage view to display baseline cost information. Review the baseline cost for the task to help set your budget for the task and the project. Compare the values in the Baseline Cost and Cost fields to determine whether the task is still on track within your budget. When you set the baseline, the timephased scheduled cost is copied as the baseline cost for this task.
These are the resource costs that include scheduled work, scheduled overtime, and per-use costs for all work assigned to the resource, distributed across the duration of the task. Add the Baseline Cost field to the timephased portion of the Resource Usage view to display baseline cost information. You can review the baseline cost for the resource to help set your budget for the resource. If Jamie is assigned at fewer assignment units, you might see lower cost values.
If there is scheduled overtime, you might see higher cost values. When you set the baseline, the timephased scheduled cost is copied as the baseline cost for this resource. These are the assignment costs that include scheduled work, scheduled overtime, and per-use costs for the assignment, distributed across the duration of the task.
Add the Baseline Cost field to the timephased portion of the Task Usage or Resource Usage view to display baseline cost information. When you set the baseline, the timephased scheduled cost is copied as the baseline cost for this assignment. Expand your Office skills.